Importing a Club Event

To start the import, click on the relevant box in the top section of the home screen. If your event is not shown hit the Reload button to check again, or click Advance search to change the date range the system checks for imports. You must be connected to the internet to find your events from the Alpha Entry System.

If you have a file exported from the Alpha Entry System click Import from file and search for the file on your PC. If importing the event from a file, the event will not re-sync with the entry system, so it will only import the information contained in the file. 

Once the event has loaded, this will bring up the import event panel. Before you proceed you will need to check:

• The track
• Check the date and start time (this should be the start time for the first practice session)
• If this is a championship round, enter the round number, otherwise unselect the championship round slider.
• Check the result event code – this is needs to be unique across all events for a particular year, and will default to the championship round number.

The lower section shows the classes to be imported. Next to each class is the mapped timing class (matched on class code) and the championship.  If the class code in the CMS does not match the timing class code, the class will not be populated, and will need to be selected manually.  If no championship exists, or more than one exists for that class, then the championship (or <none>) will need to be manually selected.  Finally, if your system has been configured for multiple track configurations an extra column will be shown to allow different track configurations to be specified on a class by class basis – this is used when different classes run on different configurations at the same event.

If classes are to run together they can be grouped by ticking the box next to each class and clicking the group classes button. 

Note: Classes grouped when generating the grids on the entry system will already be grouped. 

If classes are grouped, the group name can be changed (for example to shorten if very long) and the group type can be selected (either split or mixed). The class order on the grid sheets can also be changed by changing the values in the SEQ column.

Once all settings are correct, click the next button.

This will show the second import screen. Firstly, set the class order.  This is done by clicking on the class code or name, and using the arrows to move the classes up and down.

Next check that the format for each class is correct.  If you require additional templates please contact Alpha timing.

If one or more classes require heats, but they were not generated in the Alpha Entry System, then you will need to enter the number of heats for each relevant class.

Enter the number of emergency practice sessions to create; these are additional practice sessions after the main class practice sessions for use by drivers who did not complete the minimum mandatory laps in their practice sessions.

Finally, the session durations can be set. They will default to the pre-configured Import values but can be changed as required.

Once all values are correct, click the Finish button to create the event.

You will then see the event on the left hand side of the screen

Double click the event to open it.

First, check that the session order is correct, especially if some classes have additional heats.  If the order needs to be changed, click on Event Details (above the list of races) then click Adjust session start times in the Tasks section.

Set the correct order either by dragging the sessions up and down, or by changing the start times. Once all sessions are in the correct order, tick Reset race numbers, and click save.

If you have a timed schedule for the event, the times from the schedule can be entered which will allow you to track progress against the schedule whilst the event is running.

Go through the Event details(more...) screen to check other details for your event like, report headers and officials. If using randomly generated grids, see the support article on the Timing's Grid Generator(more...) on how to amend these.