Configuring your Club Management System for the first time

The following is a list of sections and areas in the system that need to be set up before your competitors can use it.  

You will also need to add some images to the account:

• a large header image with your logo to use on the main page. There is no minimum size, but it should be a PNG with maximum dimensions of 940px by 300px and the background in the PNG file should be transparent.
• an optional background image for your competitor pages (alternatively you can use a solid colour). The maximum dimensions are 1920px by 1080px and the file should be no bigger than 300kb in size.
• an image with your logo to use on the Alpha Racehub app. There is no minimum size, but it should be a PNG with maximum dimensions of 940px by 300px and the background in the PNG file should be transparent.
• an image of your logo to use in the list of results on the Alpha Racehub App. This should be a PNG approximately 100px by 100px with maximum dimensions of 160px by 100px and the background in the PNG file should be transparent.

Please click on an item below to learn more about it. When setting up, it is best to start at the top of this list and work down, as some items rely on other areas of the system to be set up first before they can be properly configured. Click on Account in the Settings menu on the left to get started:

Account Settings

• Settings - this includes settings like the default email address to use for system-generated emails, your data retention period, accounting information and Tax/VAT rates etc.
• Database - this controls which information to store for each competitor/personnel 
• Form Builder - the place to create entry forms for your system
  • Event Entry Form - used by competitors at an event
  • Championship Entry/Registration - used by competitors when choosing a race class
  • Staff Registration - used by event staff registering for an event
• Payment Methods - this controls how competitors can pay e.g. any online payment gateway settings i.e. Stripe
• Online Settings - this is where you configure the look of your Alpha system to your customers
• Ts & Cs - this is where you record your terms and conditions of use of the system and GDPR information etc. 
• Venues - these are the places where events can take place

Seasons, Classes and Championships

Once you have configured the system's basic settings, before you can create an event you need to make sure you have all of the following three sections configured:

• Season (usually the year but can span any time)
• Classes - how different vehicles are categorised
• Championships - A list of drivers and their class within a season

When all of the above has been configured you will now be able to create your first event. Additionally, you may want to explore the other configurable options in the system. 

Other Settings

• New Administrator users - give access to other users to help with administration
• Declarations - If you are using your own signing on/waivers, add them to the system here. 
• Equipment - where you can add specific class's equipment requirements for your club
• Products - If you wish to sell other items, including class-specific and event-only items e.g. Tyres
• Pit Bays and Paddock Spaces - create and sell Pit Bays or Paddock spaces
• Customising Email/SMS, Invoice and Printed Declaration Templates - these apply your club name to any system-generated content. Get in touch the with Support Team if you need help editing these or creating your own.
• 3rd Party Integrations - this is where you configure any third-party applications that work with the system i.e. Twilio SMS sender
• Membership Types - this is where you create your club memberships
  
• Discounts - this controls what discount schemes you use on the system
• Surcharges - this is where any fees or surcharges that apply to payments can be configured. 
• Kart Race Teams and Engine Builders - for Kart Clubs, set which Teams and Engine builders are selectable
• Officials Duties - set the roles and duties of your event staff

You can preview each section of your entry system from a competitor's perspective by selecting one of the public links on the left of the page: